The process of introducing new hires to the company is more than just a mere task of filling out documents. However, it is not possible to proceed with any other activities until the necessary paperwork has been signed. The initial step of onboarding documentation plays a crucial role in providing new employees with a glimpse of what they can expect, thus it is imperative that it is straightforward and engaging.
Onboarding for new hire was traditionally a tedious affair involving hours spent filling out paperwork both by the Employer and the New Hire, separated from one's new colleagues. OpsArc helps with the onboarding experience with its cutting-edge software that enables a fully digital process accessible from any location or device, way before an employee's start date. This streamlined approach frees up your valuable time to concentrate on managing your business while your team members complete their personalized onboarding at their leisure. They can swiftly become acquainted with our top-notch communication and collaboration tools, allowing them to hit the ground running and engage with their new team from day one and beyond.
Pre-employment background checks is integrated along with consent forms for employees which are required before a background check can be initiated. The data you collect makes its way into their personnel file to ensure they get paid, can file taxes and are otherwise good to go.
Your company’s culture goes to the heart of its values, philosophy, and goals of your organization. As these items vary from company to company so to will the core competencies required to deliver on that culture. OpsArc has you covered with both standard and customized competencies that encompass company culture and job-specific competencies.
We will help you digitize any of your paper forms that you want the new hire to fill. Typical ones for North America are:
State Tax Withholding Forms
Company Onboarding Documents
Direct Deposit Form
Employee Benefits Declaration Form
Non-Disclosure Agreement (NDA)
Onboarding software can help you manage the administrative aspect of new hire transitions, including collecting essential information such as tax forms, I-9 verifications, and direct deposit information. OpsArc’s onboarding solution also helps HR teams can request additional documents and also add tasks for internal teams.
The first step in having a good onboarding process is to have an employee onboarding process checklist. Then, make the hire official and submit a job requisition form to your HR team. Complete a background check (if that's a step your business takes). Establish the schedule and job duties the new starter will follow. Prepare and complete the relevant new hire forms.
Onboarding is an essential first impression between an employee and employer, and sets the foundation for workforce retention. Onboarding improves the employee experience by:
Here are some top tips on how to use an employee onboarding software to improve your overall onboarding processes.
Invest in an automated onboarding platform that will streamline the administrative and logistical aspects of onboarding and set the stage for new hire success even before their start date. The right software will automate processes and save time so you can focus on making new employees feel welcome.
Focus on instilling belonging. It’s important for your new employees to feel connected to the organization and their team, so integrate interactions like personalized welcome messages and celebrating accomplishments through peer recognition as a part of onboarding – all of which can be done with an all-in-one onboarding software.
Send automated surveys to new hires through your onboarding software at set intervals. Use these to collect feedback on potential issues and adjust your processes accordingly.